Resignation Letter Sample (Free Template)
Resigning the right way protects your reputation and references. This page gives you a professional resignation letter sample you can copy, the standard Philippine format with 30-day notice, and tips to leave on good terms. Moving to your next role? Build a standout resume with our free AI Resume Builder.
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Resignation Letter Sample (30-day notice)
[Your Name] [Your Position] [Date] [Manager Name] [Company Name] [Company Address] Dear [Manager Name], Please accept this letter as formal notice of my resignation from my position as [Your Position] at [Company Name], effective [last working day — 30 days from date]. I am grateful for the opportunities for growth and development during my time here. I have learned a great deal and genuinely appreciate the support of the team. Over the next 30 days, I am committed to ensuring a smooth transition. I am happy to help train my replacement and document my responsibilities to hand over my work properly. Thank you again for the opportunity to be part of [Company Name]. I wish the company continued success. Respectfully, [Your Signature] [Your Name]
How to write it (step by step)
State your resignation clearly
Open with a direct statement: your position, the company, and your last working day (typically 30 days out, per Philippine labor practice).
Express genuine gratitude
Thank your employer sincerely. Even if you're leaving for a bad reason, keep it positive — this letter goes in your file and affects references.
Offer a smooth transition
Commit to the 30-day handover: training a replacement, documenting your work. This is what professional resignations include.
Keep it short + professional
A resignation letter is not the place to air grievances. Keep it under one page, respectful, and forward-looking.
Sign and submit properly
Submit to your direct manager and HR. Keep a copy for your records. A printed signed copy is standard, though email is increasingly accepted.
Quick tips
- ✓Give the standard 30-day notice unless your contract says otherwise
- ✓Never badmouth the company — it follows you
- ✓Resign in person first, then submit the written letter
- ✓Keep a copy for your own records
- ✓Ask for a certificate of employment before you leave
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Try AI Resume Builder →Frequently asked questions
How do I write a resignation letter in the Philippines?+
State your resignation and last working day (usually 30 days out), express gratitude, offer to help with the transition, and keep it professional and concise. Use the free sample on this page — just replace the bracketed details.
How much notice should I give when resigning?+
In the Philippines, the standard is 30 days written notice, as provided under the Labor Code (Article 300). Some contracts may specify different terms. Immediate resignation is only allowed for specific just causes.
Can I resign immediately without 30-day notice?+
Immediate resignation is allowed only for just causes such as serious insult, inhuman treatment, or commission of a crime by the employer. Otherwise, the 30-day notice applies. Without proper notice, you may forfeit certain benefits.
Should I explain why I am resigning?+
You are not required to state a reason. A simple, professional letter without grievances is best. If you want, a brief neutral reason ("to pursue new opportunities") is fine. Save detailed feedback for an exit interview.
What should I get before leaving my job?+
Request a Certificate of Employment, your final pay computation, and any pending benefits (last pay, pro-rated 13th month, unused leave conversions). These are your rights upon resignation.