Sample Invoice + Format (Free Template)
A clear, professional invoice gets you paid faster. This page shows you a real sample invoice, the standard format, and how to generate one with payment instructions automatically using our free AI Invoice Generator.
Want it done for you in 60 seconds?
Generate a professional invoice in 60 seconds. Our AI writes a greeting, formats your GCash/Maya/bank payment instructions, and exports a branded PDF — free, no signup.
Sample Invoice (Philippine format)
[YOUR BUSINESS NAME]
[Address] · [email] · [+63 mobile]
INVOICE
Invoice No: INV-20260604-001
Date: June 4, 2026
Due Date: June 18, 2026 (NET-14)
─────────────────────────────────────────────
BILL TO:
[Client Name]
[Client Company]
[Client email]
─────────────────────────────────────────────
DESCRIPTION AMOUNT
[Service / item 1] ₱[amount]
[Service / item 2] ₱[amount]
─────────────────────────────
TOTAL DUE ₱[amount]
─────────────────────────────────────────────
PAYMENT INSTRUCTIONS:
GCash: [09XX-XXX-XXXX] ([Your Name])
Maya: [09XX-XXX-XXXX]
Bank: [Bank] · [Account No.] · [Account Name]
Please settle within 14 days. Thank you for your business!
[Your Name]
[Your Business]How to write it (step by step)
Add your business header
Business name, address, email, mobile. Professional invoices establish trust + get paid faster.
Include invoice number + dates
Unique invoice number (INV-YYYYMMDD-NNN), issue date, and due date (NET-14 or NET-30). Numbering keeps your records organized for BIR.
Add "Bill To" client details
Client name, company, and email so it's clear who owes payment.
Itemize + show total due
List services/items with amounts. Show the TOTAL DUE prominently — make it obvious what to pay.
Include clear payment instructions
This is the most important part for the Philippines. List GCash, Maya, and bank details so the client can pay immediately with no back-and-forth.
Quick tips
- ✓Always include GCash/Maya instructions — it removes payment friction
- ✓Send invoices same-day on delivery — faster sending = faster payment
- ✓Use NET-14 terms for better cash flow
- ✓Number invoices sequentially for clean BIR records
- ✓Add a polite "thank you" — it improves on-time payment rates
Generate yours free with AI
Generate a professional invoice in 60 seconds. Our AI writes a greeting, formats your GCash/Maya/bank payment instructions, and exports a branded PDF — free, no signup.
Try AI Invoice Generator →Frequently asked questions
How do I write an invoice?+
Add your business header, an invoice number and dates (issue + due), the client's "Bill To" details, itemized services with a total due, and clear payment instructions (GCash/Maya/bank). Use the free sample on this page or generate one with our AI Invoice Generator.
What should an invoice include?+
Business name + contact, invoice number, issue date + due date, client details, itemized charges, total due, and payment instructions. For the Philippines, always include GCash/Maya/bank details so clients can pay instantly.
How do I make an invoice with GCash payment?+
List your GCash number and registered name under a "Payment Instructions" section, alongside Maya and bank options. Our AI Invoice Generator formats these automatically when you select your payment method.
Is a sample invoice enough for BIR?+
For official BIR purposes, registered businesses need printed Official Receipts. But a professional invoice is essential for client billing + record-keeping. See our BIR Tax Guide for full compliance details.