Professional Business Quotation Philippines: Templates &

# Professional Business Quotation Philippines: Templates & Examples 2026

If you're running a business in the Philippines—whether you're a freelancer, contractor, or small business owner—you've probably wrestled with this question: *How do I write a professional quotation that actually wins deals?*

A quotation (or "presyo" as many Filipinos say) isn't just a price list. It's a sales document. It's your chance to show a potential client why your service is worth their money, build trust, and close the sale.

The problem? Most Filipino business owners either:

• Scribble prices on a piece of paper (unprofessional)
• Copy a template from Google without personalizing it (generic and forgettable)
• Spend hours formatting in Excel or Word (time-wasting)

This guide will show you exactly how to craft quotations in both Tagalog and English that reflect the professionalism of your brand and actually convert prospects into paying customers.

Why a Professional Quotation Matters in the Philippine Market

Let's be honest: the Philippine business landscape is competitive. Whether you're competing with other freelancers on Upwork or pitching to local clients via email, your quotation is often the first tangible representation of your work quality.

According to business surveys, 73% of Filipino business owners rely on written quotations before making purchasing decisions. That means your quotation is doing heavy lifting—it's not just informing price; it's building credibility.

A well-formatted, professional quotation:

• **Reduces negotiation friction** – Clear pricing eliminates confusion
• **Speeds up decision-making** – Clients know exactly what they're paying for
• **Protects your business** – Prevents scope creep and payment disputes
• **Builds brand trust** – Professional documents scream legitimacy

Think of it this way: would you trust a contractor who sends you a quotation full of typos and bad formatting? Probably not. But a crisp, clean, well-organized quotation? That's a different story.

Key Elements of a Professional Business Quotation

Before we dive into templates, let's break down what every solid quotation should include:

1. Your Company Header

Include your business name, logo (if you have one), address, phone number, email, and website. This establishes credibility instantly.

Example:

```

Juan's Digital Marketing Solutions

📍 Makati, NCR

📞 +63 917 123 4567

📧 hello@juansdigital.com

🌐 www.juansdigital.com

```

2. Client Information

Full name (or company name), address, and contact details. This shows you've done your homework and are treating them as a valued prospect.

3. Quotation Number & Date

Make it easy to track. Use a simple format like QT-2026-001. Always include the date issued and validity period (e.g., "Valid until September 30, 2026").

4. Itemized Services/Products

This is crucial. Don't just say "Website design – ₱50,000." Break it down:

• Homepage design: ₱15,000
• Interior pages (5 pages): ₱20,000
• Mobile responsiveness: ₱10,000
• SEO optimization: ₱5,000

This transparency builds confidence and justifies your pricing.

5. Terms & Conditions

Include payment methods (GCash, Maya, bank transfer), timeline, revision policy, and any assumptions. This protects both you and the client.

6. Call-to-Action

End with a clear next step: "Please confirm your approval by replying to this email" or "Call me to discuss further."

Professional Business Quotation Template in English

Here's a template you can copy and personalize:

```

═══════════════════════════════════════════════════════════════

YOUR COMPANY NAME HERE

[Your Company Logo Here]

Address: [Your Full Address]

Phone: [Your Contact Number]

Email: [Your Email]

Website: [Your Website]

═══════════════════════════════════════════════════════════════

QUOTATION

Quotation Number: QT-2026-[XXX]

Date Issued: [Date]

Valid Until: [Date – typically 30 days]

Client Name: [Client Name]

Company Name: [Company Name]

Address: [Client Address]

Email: [Client Email]

Phone: [Client Phone]

─────────────────────────────────────────────────────────────────

DESCRIPTION OF SERVICES/PRODUCTS QUANTITY PRICE

[Service/Product 1] [Qty] ₱[Price]

[Service/Product 2] [Qty] ₱[Price]

[Service/Product 3] [Qty] ₱[Price]

─────────────────────────────────────────────────────────────────

Subtotal: ₱[Amount]

Tax (if applicable): ₱[Amount]

═════════════════════════════════════════════════════════════════

TOTAL AMOUNT: ₱[Amount]

═════════════════════════════════════════════════════════════════

PAYMENT TERMS:

• 50% deposit upon quotation approval

• 50% balance upon project completion

• Accepted payment methods: GCash, Maya, Bank Transfer

• Checks payable to: [Your Name/Company Name]

DELIVERY TIMELINE:

• Project start date: [Date]

• Estimated completion: [Date]

• Revisions included: [Number of rounds]

ASSUMPTIONS & SCOPE:

• This quotation assumes [specific details about scope]

• Changes beyond this scope will incur additional charges

• Additional revisions beyond [number] rounds: ₱[Price] per round

TERMS & CONDITIONS:

1. This quotation is valid for [30] days from the date of issue

2. Prices are in Philippine Pesos (₱) and are subject to change if not accepted within the validity period

3. [Your company] reserves the right to adjust pricing if project scope expands

4. Cancellations must be made in writing; deposits are non-refundable

─────────────────────────────────────────────────────────────────

TO PROCEED:

Please reply to this email or call [Your Number] to confirm approval.

We're excited to work with you!

Thank you for considering [Your Company Name].

Best regards,

[Your Name]

[Your Title]

[Your Company Name]

[Your Contact Information]

```

Professional Business Quotation Template in Tagalog

For clients who prefer Tagalog, here's a localized version:

```

═══════════════════════════════════════════════════════════════

ANG IYONG PANGALAN NG KUMPANYA

[Ang Iyong Company Logo Dito]

Adres: [Ang Iyong Kumpletong Adres]

Telefono: [Ang Iyong Numero ng Kontakt]

Email: [Ang Iyong Email]

Website: [Ang Iyong Website]

═══════════════════════════════════════════════════════════════

PRESYO / QUOTATION

Bilang ng Presyo: PRS-2026-[XXX]

Petsa na Inisyu: [Petsa]

Balido Hanggang: [Petsa]

Ngalan ng Kliyente: [Pangalan]

Ngalan ng Kumpanya: [Pangalan ng Kumpanya]

Adres: [Adres ng Kliyente]

Email: [Email ng Kliyente]

Telefono: [Numero ng Kliyente]

─────────────────────────────────────────────────────────────────

DESKRIPSYON NG SERBISYO/PRODUKTO DAMI PRESYO

[Serbisyo/Produkto 1] [Dami] ₱[Presyo]

[Serbisyo/Produkto 2] [Dami] ₱[Presyo]

[Serbisyo/Produkto 3] [Dami] ₱[Presyo]

─────────────────────────────────────────────────────────────────

Subtotal: ₱[Halaga]

Tax (kung may kailangan): ₱[Halaga]

═════════════════════════════════════════════════════════════════

KAHULUGANGAN HALAGA: ₱[Halaga]

═════════════════════════════════════════════════════════════════

MGA KONDISYON NG PAGBABAYAD:

• 50% deposit pagkatapos tanggapin ang presyo

• 50% balanse pagkatapos makumpleto ang proyekto

• Tinatanggap na paraan ng pagbabayad: GCash, Maya, Bank Transfer

• Checks payable sa: [Ang Iyong Pangalan/Pangalan ng Kumpanya]

ARAW NG PAGHAHATID:

• Simula ng proyekto: [Petsa]

• Inaasahang pagtatapos: [Petsa]

• Mga pagbabago na kasama: [Bilang ng beses]

MGA INAASAHAN AT SAKLAW:

• Ang presyong ito ay umaasa na [mga detalye tungkol sa saklaw]

• Mga pagbabago sa labas ng saklaw ay magkakahalaga ng karagdagang bayad

• Karagdagang pagbabago lampas sa [bilang] beses: ₱[Presyo] bawat beses

MGA TUNTUNIN AT KONDISYON:

1. Ang presyong ito ay balido sa loob ng [30] araw mula sa petsa ng inisyu

2. Ang mga presyo ay nasa Philippine Pesos (₱) at maaaring magbago kung hindi tinatanggap sa loob ng panahon ng kalidad

3. [Ang iyong kumpanya] ay nagreserba ng karapatan na ayusin ang presyo kung lumalaki ang saklaw ng proyekto

4. Ang mga pagkansela ay dapat ihatid nang may sulat; ang mga deposito ay hindi maibabalik

─────────────────────────────────────────────────────────────────

UPANG MAGPATULOY:

Mangyaring sagutin ang email na ito o tumawag sa [Ang Iyong Numero]

upang kumpirmahin ang pagsang-ayon. Excited kami na magtrabaho sa inyo!

Maraming salamat sa iyong pagsasaalang-alang sa [Pangalan ng Kumpanya].

Pamping,

[Ang Iyong Pangalan]

[Ang Iyong Posisyon]

[Pangalan ng Kumpanya]

[Ang Iyong Impormasyon sa Pakikipag-ugnayan]

```

Real-World Examples from Philippine Industries

Example 1: Freelance Social Media Manager (Manila)

Client: Small E-commerce Store

Service: Instagram & Facebook Management (3 months)

```

Quotation: Instagram & Facebook Management – Q3 2026

Content Creation (60 posts/month) ₱15,000/month

Community Management & Engagement ₱5,000/month

Monthly Analytics Report ₱2,000/month

Total per month: ₱22,000

Quotation for 3 months: ₱66,000

(10% discount if paid in full upfront: ₱59,400)

```

Example 2: Web Developer (Cebu)

Client: Local Restaurant

Service: Website Redesign + E-commerce Integration

```

Quotation: Restaurant Website Redesign & E-commerce

Website Design & Layout ₱25,000

E-commerce Integration (Food Ordering) ₱30,000

Payment Gateway Setup (GCash/Maya) ₱8,000

SEO Optimization ₱5,000

Hosting & SSL (1 year included) ₱3,000

Training & Documentation ₱4,000

Total: ₱75,000

Payment: ₱37,500 upfront, ₱37,500 upon completion

```

Example 3: Virtual Assistant (Davao)

Client: Online Course Creator

Service: Monthly Admin Support

```

Quotation: Monthly Virtual Assistant Services

Email Management & Customer Support (20 hrs/month) ₱8,000

Scheduling & Calendar Management ₱3,000

Data Entry & Organization ₱4,000

Social Media Scheduling Assistance ₱3,000

Total Monthly: ₱18,000

3-Month Package (with 5% discount): ₱51,300

```

Pro Tips for Writing Winning Quotations

1. Personalize Every Quotation

Never use a generic template without customizing it. Use the client's name, reference their specific project, and show you've listened to their needs.

2. Be Specific About What's Included

Vague descriptions like "Web design – ₱50,000" create confusion. Instead, list exactly what that includes: number of pages, design revisions, mobile optimization, etc.

3. Break Down Complex Pricing

If your quotation is for ₱100,000+, itemize it clearly. Clients are more likely to approve ₱20,000 + ₱15,000 + ₱12,000 = ₱47,000 than a single ₱47,000 line item.

4. Include a Revision Policy

Stating "2 rounds of revisions included" or "Additional revisions: ₱5,000 per round" prevents unlimited scope creep.

5. Use Professional Formatting

Your quotation is a reflection of your professionalism. Use clean fonts, proper spacing, and consistent branding. Avoid Comic Sans at all costs.

6. Make Payment Terms Crystal Clear

Don't assume clients know your payment process. Specify:

• How much deposit is needed
• What payment methods you accept (GCash, Maya, BDO, etc.)
• When the final payment is due
• What happens if they don't pay on time

7. Set a Validity Period

"This quotation is valid for 30 days" creates urgency and protects you from price changes if they take months to decide.

Common Mistakes to Avoid

❌ Typos and grammar errors – Signals carelessness

❌ Unclear pricing – Confuses clients and leads to disputes

❌ No quotation number – Makes it hard to track and reference

❌ Forgetting to include your contact info – Clients can't follow up

❌ No payment terms – Creates confusion about deposits and timelines

❌ Overly technical jargon – Use language your client understands

❌ Not including assumptions – Leads to scope creep

Use Tools to Streamline Your Quotation Process

While these templates are solid, manually creating quotations for every prospect is time-consuming. That's where automation comes in.

With the [AI Quotation Generator](/tools/ai-quotation-generator), you can create professional quotations in seconds by describing your service once. The tool formats it perfectly, adds your branding, and generates both English and Tagalog versions automatically.

For businesses that regularly issue invoices after quotations are approved, the [AI Invoice Generator](/tools/ai-invoice-generator) seamlessly converts your quotation into a professional invoice once the work is done.

If you're also handling payments and need to communicate clearly with clients about completed work, these tools work together to create a professional business workflow.

Final Thoughts: Your Quotation Is Your Pitch

A professional business quotation in the Philippines isn't just a price list—it's your elevator pitch in written form. It tells the client, "I'm serious about my work, I understand your needs, and I'm professional enough to handle your project."

Whether you're using these templates manually or leveraging automation tools, the key is consistency, clarity, and professionalism. Every quotation is an opportunity to win a client's trust and close a deal.

The best quotation is one that gets approved quickly because it's so clear and professional that the client feels confident moving forward.

---

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